Privacy Policy – Job Applicants

Contents:

Data we collect
How we use your personal data and legal basis for processing
Sharing and disclosing your personal data
How long we keep your data

Data we collect

We collect personal data necessary to conduct our recruitment process effectively.

The types of data we collect, and process can vary, it may include:

Name
Contact Information
Professional Profile
Qualifications (Education/Professional)
Skillset
Career history/summary
Achievements
References
Hobbies and Interests

We collect data:

• Directly, for example, if you have given us your CV through our careers page, LinkedIn message response, direct email to an Dunedin Advisory email inbox or via our Share File facility.
• Indirectly through third parties like recruitment agents
We ask that you do not provide sensitive data (such as race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and, criminal records) to us during our recruitment process; if you choose to provide sensitive data to us for any reason, the act of doing so constitutes your explicit consent for us to collect and use that data in the ways described in this privacy statement or as described at the point where you choose to disclose this data.

How we use your personal data and legal basis for processing

• We collect and assess your personal data to consider you for any job vacancies
• We collect and assess your personal data to match you to the right opportunity within Dunedin Advisory
• We collect and process your personal data to enable us to respond to your job application
• To comply with our obligation to share your information with key third parties (e.g. Apprenticeships training companies)

We have a legitimate interest in using your data for these purposes, as it helps us to in our roles as a potential employer seeking to engage potential candidates.

Sharing and disclosing your personal data

We require your consent to share or disclose any of your personal data, other than for the purposes specified in this notice or where there is a legal requirement. When we share data with others, we ensure contractual arrangements and security mechanisms are in place to protect the data and to comply with our data protection, confidentiality and security standards.

Your personal data may be shared with:

• Organisations that provide apprenticeships
• Organisations that provide professional qualifications
• Previous employers or persons named by you (as part of the referencing process)

Occasionally, we may also need to disclose your personal data in the following circumstances:
• To law enforcement officials, law courts and government and regulatory authorities: (a) if we believe disclosure is required by any applicable law, regulation or legal process; or (b) to protect and defend our rights, or the rights or safety of third parties, including to defend against legal claims based on our legitimate interests
• In exceptional circumstances, to third parties to protect your vital interests if you suffered injury at one of our offices

How long we keep your data

We only ever retain personal data for as long as is necessary. Unless you provide permission for us to retain your details within our recruitment process we will destroy all detail held should you not become a company employee within 18 months of initial contact.